University of Miami Health System

Assistant Vice President, Facilities & Operations
Miami, FL

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Description

University of Miami Health System has retained Helbling, a ZRG company to conduct an executive search to secure an Assistant Vice President, Facilities & Operations.

For more details about this opportunity, please view the position profile by clicking on the cover image below.

Facilities Operations and Planning Department:

In the ever-evolving landscape of healthcare, Facilities Operations and Planning stands as a silent architect of progress for the University of Miami Health System and the Miller School of Medicine. Our work quietly shapes the environments where innovation, learning, and healing come together, transforming nearly 6 million square feet across 135 locations into spaces that revolutionize healthcare delivery and accelerate scientific discovery.

Central to our success in this transformative work are the twin cornerstones of foresight and mastery. By harnessing the full strength of our dedicated task force, we align infrastructure with strategy, shape expansion through intentional design, and fortify safety through vigilant stewardship. This comprehensive approach enables us to effectively manage our operations; each year, we handle over 100,000 work orders, optimizing our facilities to support the diverse and emerging needs of our patients and community.

Position:

The Assistant Vice President, Facilities & Operations oversees all aspects of technical operations and works with upper management to develop compliance programs. Further, the Assistant VP, Facilities & Operations serves as a mentor and leader to staff. 

Core Responsibilities:

• Create and execute plans to improve systems and enhance building controls. Manages the budgets of all applicable departments and ensures that projects fit economic parameters.
• Maintain an attractive, welcoming, and safe facility environment.
• Participate in the recruitment, training, and supervision of staff, and prepare performance reports.
• Define and implement projects and best practices.
• Assist in internal audits and compliance tests.
• Ensure internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations.
• Create an effective control environment, conducts risk assessment, implements and monitors controls.

Department Specific Functions: 

Plant Operations and Building Maintenance

• Manage all facilities maintenance and operations, including a team of about 115 skilled maintenance, administrative, and support staff.
• Regularly inspect campus areas and meet with stakeholders to ensure high maintenance standards.
• Work with project managers, architects, and engineers to plan new construction and renovations, ensuring they are cost-effective and meet departmental standards.

Energy and Utilities Management

• Manage the University’s energy and utilities department. Develop and implement sustainable, cost-saving energy projects by tracking and analyzing energy use.

Business Continuity

• Ensure facilities are always prepared for emergencies and play a key role in emergency responses.

Work Order Management

• Collaborate with management to assess university conditions and keep the facilities database up to date. Prepare reports for senior administration.

Quality and Internal Controls

• Monitor and evaluate program effectiveness and make necessary improvements.
• Create and maintain best practices and standard operating procedures for all aspects of Facilities & Operations, including compliance, quality control, construction, asset management, personnel, safety, energy, and financial management.

Compliance and Safety

• Develop training programs to ensure Facilities staff are knowledgeable about current codes, regulations, and internal policies, particularly JCAHO, AHCA, and OSHA.
• Ensure all building systems and equipment meet Joint Commission, Environment of Care, Life Safety, and other regulatory standards.
• Ensure compliance with all Agencies Having Jurisdiction (AHJ) including OSHA, fire codes, city ordinances, etc.

Stewardship

• Budget Management: Oversee budget management, including contracts, consultants, and bidding processes. Prepare and manage yearly budgets, monitor expenditures, and ensure effective use of funds.
• Vendor Management: Manage outsourced vendors, contractors, and consultants, including Environmental Services. Ensure they meet contractual obligations and performance expectations.
• Staff Management: Ensure Facilities & Operations staff have the necessary skills through hiring, development, and performance management.

 
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

About University of Miami Health System: 

The University of Miami Health System (UHealth) is a leading academic medical institution based in Miami, Florida, and is part of the University of Miami. It is recognized for its comprehensive approach to patient care, research, and education. UHealth operates a network of hospitals, outpatient clinics, and specialized care centers, providing a wide range of services in various medical fields, including cardiology, neurology, oncology, and orthopedics. Its flagship hospital, the University of Miami Hospital, is one of the largest and most advanced healthcare facilities in the region, offering cutting-edge technology and specialized treatment options.

UHealth is also home to the Miller School of Medicine, which is highly regarded for its research and medical education. The institution’s focus on innovation and medical breakthroughs is reflected in its world-class research programs, which aim to address some of the most pressing health challenges. UHealth’s research initiatives are complemented by its commitment to training the next generation of healthcare professionals, ensuring that students and residents gain hands-on experience in a real-world setting while contributing to the advancement of medical science.

Requirements

Core Qualifications:

• Master’s Degree in relevant field
• Minimum 10 years of relevant experience

Any appropriate combination of relevant education, experience and/or certification may be considered.
 
Knowledge, Skills and Attitudes: 

• Knowledge of business and management principles.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals and objectives that support the strategic plan.
• Ability to effectively plan, delegate and/or supervise the work of others.
• Ability to lead, motivate, develop and train others.
• Commitment to the University's core values.

 
Any relevant education, certifications and/or work experience may be considered with appropriate experience, technical knowledge, aptitude, and leadership for the position. 
 
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer:

Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.